Organize notes with folders
- Create a folder: Make a new folder from the sidebar. Personal and team folders appear in separate sections.
- Assign a note to a folder: Set the folder to the right of the note title. One note can live in several folders at once.
- Edit folder details: Open the [⋯] button next to a folder, then [Edit Folder] to change its color, name, and description.
- Reorder: Drag a folder to change its position.
A folder description is more than a memo. Tiro reads it as context. Spell out the folder’s purpose and topic in detail, and both note accuracy and Ask Tiro answer quality improve.
Personal vs. team folders
| Personal folder | Team folder |
|---|
| Who can see it | Only you | Workspace members with folder access |
| How sharing works | The folder stays private; you invite people note by note | Grant access to the folder and every note inside is shared at once |
| Admin access | Even workspace admins can’t see it | Admins can view the folder, but not the contents of notes they weren’t invited to |
Create a team folder
In the Team Folders section of the sidebar, create a new folder and pick an access level along with its title and description. There are three ways to share.
- [Share with all team members (view-only)]: Every member can read the notes inside the folder. They can’t add or edit notes or change folder settings.
- [Share with all team members (editor)]: Every member can add and edit notes freely and change folder settings too.
- [Share with specific team members]: Choose exactly who to share with, and give each member view-only or editor access individually.
For a shared meeting-notes folder that everyone fills in together, editor access fits best. For a folder where one person curates material that the whole team reads, view-only is the right call.
Understand folder permissions
Each member of a team folder holds one of three roles.
| Role | What they can do |
|---|
| Viewer | Read the notes inside the folder |
| Editor | Read, add, and edit notes, and change folder settings |
| Creator | Everything an editor can do, plus delete and move the folder |
- Folder access grants access to every note inside it. You can’t hide a single note within a shared folder, so split notes you want to keep separate into their own folder.
- For members without access, the folder shows a gray icon and a Private Folder label, and they can’t see its notes or description. If a subfolder they do have access to sits inside, they can still open that subfolder normally.
- Change permissions and members anytime from the [⋯] next to the folder, then [Folder Settings] and the [Folder Info] tab.
Use Ask Tiro in a folder
Open a folder and ask Ask Tiro a question, and it answers across every note in that folder.
[Customer Interviews folder] “What were the most common pain points in this month’s customer interviews?”
[Team Weekly Meeting folder] “Summarize the key decisions from last week’s meeting.”
Each answer shows the notes it drew from. For the full walkthrough, see Ask Tiro.
Frequently asked questions
How is a shared note different from a team folder?
A shared note is one someone invited directly to your account, and it shows in the same place across every workspace. A team folder is permissioned at the folder level, so it appears only inside that workspace and you lose access when you leave it. If you’re both invited directly and a team folder member, the same note can appear in both places.
Can I move a team folder to another workspace?
Moving a whole folder isn’t supported. You can move notes to another workspace one at a time.
Can a workspace admin see my personal folders?
No. No one but you can see a personal folder, admins included.
Related pages: Sharing · Folder automation · Workspace
